Finance Assistant - Job Vacancy
Key Points:
- Salary: £18,593 to £18,908
- Contract: 30 hours, 42 weeks per year, Permanent
- Starting Date: ASAP
- Reporting To: School Buisness Manager
- responsible For: Finance Team
Duties and Responsibilities:
- To assist in ensuring effective and efficient financial management for the school.
- Operate the school’s financial procedures in accordance with internal procedures and statutory guidance / legislation.
- To support the School Business Manager and Finance Officer with projects and other operational matters as required.
- Managing the Purchase Order process and set up all new suppliers.
- Creating, sending, checking and following up on supplier invoices and respond to supplier queries promptly and professionally.
- Uploading all approved supplier invoices to accounting software and arrange for accurate and timely processing of supplier invoices with the supporting documentation for payment.
- Managing the supplier statement reconciliation.
- Ensuring tendering procedures are followed where appropriate.
- Review of aged creditors and debtors including ensuring prompt payment in line with agreed payment terms, raising queries as necessary.
- Ensuring regular BACS payments are made and appropriate paperwork for authorisation
- Cash management including ensuring that banking of cash/cheques is accurately and promptly processed.
- Assisting with cashless systems (ParentPay), checking balances, contacting parents, liaising with the Finance Officer and assisting with the input of school trips and other income.
- Assisting with the management of lettings /minibuses/ other fund-raising initiatives including invoicing (where necessary), recording of receipts and credit control.
- Processing grant funding received.
- Assisting with the month end procedures i.e. accruals / prepayments / balance sheet reconciliations.
- Reporting any improper or suspected wrongdoing to the School Business Manager
- Ensuring all transactions are appropriately and promptly recorded on the computerised Financial Management System
- Ensuring all transactions conform to the requirements of the Academies Financial Handbook / internal Financial Procedures Manual and Financial Scheme of Delegation.
- Ensuring filing is kept up-to-date.
- Ensuring the finance office telephones are answered and queries dealt with or passed to the appropriate member of staff.
Duties and Responsibilities:
- Identifying year-end adjustments i.e. accruals / prepayments;
- Assisting with the interim / year-end audits to ensure the statutory auditors receive all information they require in order to complete their work.
- Assisting with internal auditor visits to ensure all information is provided as necessary;
Please view the full job description to check the requirements for this role.